Busing Subsidy for Education Grant

The Library, Arts, History and CSU Extension Department recognizes that transportation funding is a common barrier to educational experiences offered outside a school site. The Busing Subsidy for Education (BSE) Grants are intended to support transportation subsidies for students to participate in arts, culture, science and humanities programs and events otherwise not available in school. These grants are funded through a one-time funding source and will end when all funds are exhausted.

Busing Subsidy for Education Grant Information for Fiscal Year 2025

• Funding period for all programs is January 1 - December 31, 2025
• BSE grants are funded through a one-time funding source. This grant program will cease when all funds are exhausted.
• Total funding for the BSE grant program is approximately $20,000     
  • Individual subsidies are limited to $1,500 per event. If you have a quote that is higher, please reach out to ArtsAndHistory@broomfield.org. 

   

• School sites may have multiple requests from individual teachers or groups.
• Non-profit organizations can request bus subsidies on behalf of Broomfield schools attending eligible events.
• All final reports must be submitted via Submittable within 30 days of the completion of the project.
• Dates are subject to change
• Application opens: January 2, 2025
• Application deadline: Rolling deadlines until application closes on November 30, 2025

Qualifications and Requirements

Eligibility

To be eligible for BSE grants:

• Broomfield-based schools may utilize bus subsidies for programs in or out of Broomfield County
• Non-Broomfield-based schools may only utilize bus subsidies for programs in Broomfield County 

Programs must:

• Be in the fields of the arts, culture, science and/or humanities in nature
• Generally be offered by a nonprofit organization. A for-profit or other program bus subsidy request is subject to review by grant staff.

Busing Subsidy for Education Grant Awards and Requirements

Nonprofits, Teachers and Schools

Nonprofits, teachers and schools have two options to receive their subsidy:

• Reimbursement based on submitted receipts
• Payment directly to vendor (i.e. provide the invoice from the bus or transportation company and we will pay the invoice to the vendor directly)     
  • Any vendors will need to provide a W-9 for payment

   

• No checks will be issued directly to individual teachers or schools without reimbursement receipts

Public Acknowledgement Requirements

• Grant recipients must acknowledge the City and County of Broomfield for its support of a project in printed, electronic and/or broadcast promotions whenever possible
• The following acknowledgement along with a City and County of Broomfield logo will be included:     
  • “This program is funded in part by the City and County of Broomfield”

   
  
   

Busing Subsidy for Education Grantmaking Process

Who reviews these grants?

• Library, Arts, History and CSU Extension Department (LAHE) staff will review requests and provide pass/fail scoring based on eligibility. No partial funding requests will be made.
• If a second review is required, the LAHE Inclusion, Diversity, Equity and Access (IDEA) Team will provide further input on subsidy requests.

Each application receives a vote of “Fund,” “Decline,” or “Need More Information.” All applications with a majority vote of “Fund” will be awarded in full as there will be no partial grant awards.

How to apply

All applications will be submitted through https://broomfield.submittable.com/submit 

• All applicants will need to create a free Submittable account to apply.
• For tips on how to get started, visit https://submittable.help/en/articles/904856-how-can-i-submit

The application will include the following types of questions:

• Contact information
• Organization or school information
• Grant request amount
• Type of program and brief program description
• Planned activities and desired outcomes
• Grant program timeline
• You will be required to submit a quote or invoice for the bus subsidy request.

Busing Subsidy for Education Grant Final Reports

BSE Grant Final reports will request information including:

• Information on where the students went utilizing the bus subsidy
• Any photos of the trip
• Any student statements about the trip
• Any other school sites, teachers or youth groups that would be interested in the bus subsidy program 

• Final Reports for 2025 grant recipients are due within 30 days of the conclusion of the funded program, or on January 30, 2026, whichever comes first.
• All Final Reports will be submitted through Submittable, the BSE Grant software platform
• Final Reports must be submitted to be eligible for funds for the next grant cycle. Any outstanding reports will render the organization, teacher or school ineligible for upcoming BSE Grant cycles.

Arts, Culture and Science Grants

Each year, the Broomfield City Council authorizes funds in the Arts and History division budget to support arts, culture and science programs offered to the community through the Arts, Culture and Science Grants (ACS) program. These grants are intended to serve local groups, organizations and educators that are not receiving Broomfield County SCFD funding in the SCFD 2024/2025 cycle to provide or participate in arts, culture and science programs and projects that benefit Broomfield residents.

Arts, Culture and Science Grant Information for Fiscal Year 2025

• Funding period for all programs is January 1 - December 31, 2025
• Total funding for the 2025 cycle is approximately $26,950
• Maximum grant award is $2,500
• Grant applications will be accepted until funds are exhausted or until November 30, 2025.
• Applicants may submit multiple applications each fiscal year. However, first time applications will have priority.          
  • Schools may have more than one teacher apply for individual grants
  • Broomfield resident organizations may receive priority consideration

    
   

• All final reports must be submitted via Submittable within 30 days of the completion of the project.
• Dates are subject to change
• Application opens: January 2, 2025
• Application deadline: Rolling deadlines until application closes on November 30, 2025

Qualifications and Requirements

Eligibility

To apply for ACS grants, applicants must be:

• 501(c)(3) nonprofits who are not receiving SCFD funding in the 2024/2025 SCFD cycle          
  • Individuals or non-incorporated groups without nonprofit status may apply with a 501(c)(3) nonprofit fiscal sponsor
  • School sites and/or individual teachers or librarians

    
   

To be eligible for ACS grants, programs or projects must:

• Provide creative art, culture and science-based experiences for Broomfield residents and/or within Broomfield city limits
• For non-Broomfield-based organizations, school sites or teachers, all programs must take place within Broomfield city limits
• For Broomfield-based organizations, school sites or teachers, programs may be outside of Broomfield city limits if benefitting primarily Broomfield-based participants.

Important busing subsidy request information:

• If you are applying for a bus subsidy, please apply separately for the Busing Subsidy for Education Grants (BSE)          
  • If you have any questions about whether programs are city-funded, please contact artsandhistory@broomfield.org.

    
  
  
   

Arts, Culture and Science Grant Awards and Requirements

Organizations

• Will provide a W-9 and sign a grant agreement
• Once the grant agreement is completed, they will receive a check for their award amount     Teachers and Schools
   
  • Will sign a grant agreement with signature from the educator and the principal of the school where the educator is requesting a program or project
  • Teachers and schools have two options to receive their award:

    
   

1.     Reimbursement based on submitted receipts
2.     Payment directly to vendor (i.e. provide the invoice from the vendor and we will pay the invoice to the   vendor directly)

• Any vendors will need to provide a W-9 for payment
• No checks will be issued to individual teachers or schools without reimbursement receipts

Requirements for All Grantees:

Public Acknowledgement

• Grant recipients must acknowledge the City and County of Broomfield for its support of a project in printed, electronic and/or broadcast promotions
• The following acknowledgement along with a City and County of Broomfield logo will be included:          
  • “This program is funded in part by the City and County of Broomfield”

    Promotion
  
   

• Grantees are strongly encouraged to send final program information to staff so we can include in newsletters and on our website
• If grantees have a public event, send staff information at least two weeks in advance
• Invitations to events will be forwarded to members of the Arts, History and Cultural Council, as well as city staff. Please send to ArtsandHistory@broomfield.org.

Arts, Culture and Science Grantmaking Process

Library, Arts, History and CSU Extension Department (LAHE) staff will review requests for completeness and eligibility, and then provide pass/fail scoring based on the following criteria. If a second review is required, the LAHE Inclusion, Diversity, Equity and Access (IDEA) Team will provide further input on funding requests. Reviewers utilize the following guidelines to determine funding. Each question is a prioritization guide and not meant to be exhaustive.

Grant Review Criteria

Does this program or project provide at least one of the following:

• Provide creative art, culture and science-based experiences for Broomfield residents and/or within Broomfield?
• Support teachers in providing art, culture and science-based experiences for Broomfield students?
• Support opportunities to enrich and expand residents’ intellectual and cultural horizons?
• Provide the Broomfield community with avenues to express itself or learn about others through arts, culture and science?

Does the program or project:

• Use resources wisely and convey the activities and outcomes of the program or project?
• See connections between the activity and/or organization’s mission and/or the goal of the project?

Has the organization or applicant received grant funding this year?

• If so, the application may be held until the later half of the year to allow for others.

Each application receives a vote of “Fund,” “Decline,” or “Need More Information.” All applications with a majority vote of “Fund” will be awarded in full as there will be no partial grant awards.

Eligible and Ineligible Examples of ACS-funded projects

Examples of past ACS-funded programs or projects include:

• Funding for expansion of STEAM-based programs, outside artists and/or educators for in-classroom, hands-on activities.
• Support for original choreography for multi-media contemporary dance performances and education programs.
• Startup funds for a student-led middle school garden club.
• Providing supplies and materials for culturally relevant and representational dramatic play for preschool students.

Ineligible applicants or projects include (but are not limited to):

• General operations requests
• Travel requests
• Capital campaigns
• Sponsorships
• Any organization that received SCFD funding in the corresponding fiscal year
• Any Friends organizations affiliated with the City and County of Broomfield
• Any organization with a standing agreement with the City and County of Broomfield is subject to review to avoid any actual or perceived conflict of interest

How to apply

All applications will be submitted through https://broomfield.submittable.com/submit

• All applicants will need to create a free Submittable account in order to apply.
• For tips on how to get started:  https://submittable.help/en/articles/904856-how-can-i-submit
• The application will include the following types of questions:          
  • Contact information, including Fiscal Sponsor if required
  • Organization or school information
  • Grant request amount
  • Type of program and brief program description
  • Planned activities and desired outcomes
  • Grant program timeline

    
   

• You will also be required to submit a Project Budget. You may use your own form, or a Project Budget form template is available for your convenience.

Arts, Culture and Science Grant Final Reports

• Final Reports for 2025 grant recipients are due within 30 days of the conclusion of the funded program, or on January 30, 2026 - whichever comes first.
• All Final Reports will be submitted through Submittable, the ACS Grant software platform.
• Final Reports must be submitted to be eligible for funds for the next grant cycle. Any outstanding reports will render the organization, teacher or school ineligible for upcoming ACS Grant cycles.

Arts, Culture and Science Grants

Each year, the Broomfield City Council authorizes funds in the Arts and History division budget to support arts, culture and science programs offered to the community through the Arts, Culture and Science Grants (ACS) program. These grants are intended to serve local groups, organizations and educators that are not receiving Broomfield County SCFD funding in the SCFD 2024/2025 cycle to provide or participate in arts, culture and science programs and projects that benefit Broomfield residents.

Arts, Culture and Science Grant Information for Fiscal Year 2025

• Funding period for all programs is January 1 - December 31, 2025
• Total funding for the 2025 cycle is approximately $26,950
• Maximum grant award is $2,500
• Grant applications will be accepted until funds are exhausted or until November 30, 2025.
• Applicants may submit multiple applications each fiscal year. However, first time applications will have priority.
• Schools may have more than one teacher apply for individual grants
• Broomfield resident organizations may receive priority consideration
• All final reports must be submitted via Submittable within 30 days of the completion of the project.
• Dates are subject to change
• Application opens: January 2, 2025
• Application deadline: Rolling deadlines until application closes on November 30, 2025

Qualifications and Requirements

Eligibility

To apply for ACS grants, applicants must be:

• 501(c)(3) nonprofits who are not receiving SCFD funding in the 2024/2025 SCFD cycle
• Individuals or non-incorporated groups without nonprofit status may apply with a 501(c)(3) nonprofit fiscal sponsor
• School sites and/or individual teachers or librarians

To be eligible for ACS grants, programs or projects must:

• Provide creative art, culture and science-based experiences for Broomfield residents and/or within Broomfield city limits
• For non-Broomfield-based organizations, school sites or teachers, all programs must take place within Broomfield city limits
• For Broomfield-based organizations, school sites or teachers, programs may be outside of Broomfield city limits if benefitting primarily Broomfield-based participants.

Important busing subsidy request information:

• If you are applying for a bus subsidy, please apply separately for the Busing Subsidy for Education Grants (BSE)
• If you have any questions about whether programs are city-funded, please contact artsandhistory@broomfield.org.

Arts, Culture and Science Grant Awards and Requirements

Organizations

• Will provide a W-9 and sign a grant agreement
• Once the grant agreement is completed, they will receive a check for their award amount

Teachers and Schools

• Will sign a grant agreement with signature from the educator and the principal of the school where the educator is requesting a program or project
• Teachers and schools have two options to receive their award:

1.     Reimbursement based on submitted receipts
2.     Payment directly to vendor (i.e. provide the invoice from the vendor and we will pay the invoice to the   vendor directly)

• Any vendors will need to provide a W-9 for payment
• No checks will be issued to individual teachers or schools without reimbursement receipts

Requirements for All Grantees:

Public Acknowledgement

• Grant recipients must acknowledge the City and County of Broomfield for its support of a project in printed, electronic and/or broadcast promotions
• The following acknowledgement along with a City and County of Broomfield logo will be included:
• “This program is funded in part by the City and County of Broomfield”

Promotion

• Grantees are strongly encouraged to send final program information to staff so we can include in newsletters and on our website
• If grantees have a public event, send staff information at least two weeks in advance
• Invitations to events will be forwarded to members of the Arts, History and Cultural Council, as well as city staff. Please send to ArtsandHistory@broomfield.org.

Arts, Culture and Science Grantmaking Process

Library, Arts, History and CSU Extension Department (LAHE) staff will review requests for completeness and eligibility, and then provide pass/fail scoring based on the following criteria. If a second review is required, the LAHE Inclusion, Diversity, Equity and Access (IDEA) Team will provide further input on funding requests. Reviewers utilize the following guidelines to determine funding. Each question is a prioritization guide and not meant to be exhaustive.

Grant Review Criteria

Does this program or project provide at least one of the following:

• Provide creative art, culture and science-based experiences for Broomfield residents and/or within Broomfield?
• Support teachers in providing art, culture and science-based experiences for Broomfield students?
• Support opportunities to enrich and expand residents’ intellectual and cultural horizons?
• Provide the Broomfield community with avenues to express itself or learn about others through arts, culture and science?

Does the program or project:

• Use resources wisely and convey the activities and outcomes of the program or project?
• See connections between the activity and/or organization’s mission and/or the goal of the project?

Each application receives a vote of “Fund,” “Decline,” or “Need More Information.” All applications with a majority vote of “Fund” will be awarded in full as there will be no partial grant awards.

Eligible and Ineligible Examples of ACS-funded projects

Examples of past ACS-funded programs or projects include:

• Funding for expansion of STEAM-based programs, outside artists and/or educators for in-classroom, hands-on activities.
• Support for original choreography for multi-media contemporary dance performances and education programs.
• Startup funds for a student-led middle school garden club.
• Providing supplies and materials for culturally relevant and representational dramatic play for preschool students.

Ineligible applicants or projects include (but are not limited to):

• General operations requests
• Capital campaigns
• Sponsorships
• Any organization that received SCFD funding in the corresponding fiscal year
• Any Friends organizations affiliated with the City and County of Broomfield
• Any organization with a standing agreement with the City and County of Broomfield is subject to review to avoid any actual or perceived conflict of interest

 How to apply

All applications will be submitted through https://broomfield.submittable.com/submit

• All applicants will need to create a free Submittable account in order to apply.
• For tips on how to get started:  https://submittable.help/en/articles/904856-how-can-i-submit
• The application will include the following types of questions:
• Contact information, including Fiscal Sponsor if required
• Organization or school information
• Grant request amount
• Type of program and brief program description
• Planned activities and desired outcomes
• Grant program timeline
• You will also be required to submit a Project Budget. You may use your own form, or a Project Budget form template is available for your convenience.

Arts, Culture and Science Grant Final Reports

• Final Reports for 2025 grant recipients are due within 30 days of the conclusion of the funded program, or on January 30, 2026 - whichever comes first.
• All Final Reports will be submitted through Submittable, the ACS Grant software platform.
• Final Reports must be submitted to be eligible for funds for the next grant cycle. Any outstanding reports will render the organization, teacher or school ineligible for upcoming ACS Grant cycles.

All Community Grant Final Reports for 2025 grant recipients are due within 30 days of the conclusion of the funded program, or on January 30, 2026 - whichever comes first.  

If you have any questions, please reach out to ArtsAndHistory@broomfield.org.